Whether you are coming to AEMCON as a veteran producer, DJ, enthusiast or general fan of the electronic music scene, volunteering can help you better connect with your community and get you involved in our conference at the ground level. Volunteers receive a full conference pass for their time commitment.
We are looking for volunteers in the following areas:
Administration / Volunteer Coordination - checking guests in, assembling goodie bags, helping guests with directions, supporting the volunteer coordinator etc
Speaker/Artist Drivers - picking up and dropping off artists at the Calgary Airport / Hotel / Venue, must have own car and clean driving record
Room Managers / Helpers - Reset each room after each presentation and support the next presenter’s set-up, work with audio techs to resolve any issues
Trade Show Load-In / Clean Up Crew - Assist vendors in loading in and taking out their gear and products to the National Music Centre, answer guest questions
Bartenders - Must have Pro-Serve for this position,
Merchandise Booth - in charge of tracking, organizing and selling merchandise during the conference
Runners - handles odd-jobs as directed by the AEMCON staff, access to a car is an asset
Venue Aids - handles door entry, setting up the venue, providing information to guests
Volunteers applications will be reviewed in September
Typically, 10-14 volunteer hours is required, depending on the position. This is usually split into two or three short shifts, but not always. Certain jobs like drivers or door staff can be shorter, time-based shifts. Room Managers are typically longer shifts. All shifts take place between November 13-17th.
A volunteer deposit of $150 is required within 15 days of your acceptance. The deposit (less the payment processing fee) is only refundable upon completion of shifts assigned.
Based on previous experience and history, certain returning volunteers will be allowed to volunteer without needing to pay a fee, or deposit. Contact Katie Kershaw at email@example.com for any questions.
Our conference runs from November 13th until the evening of November 17th. The majority of our volunteers will be required between the 15th and 17th. Please arrange your schedule to be available for shifts during the full conference period.
Attitude and Ettiquette
Our volunteers are often the first point of contact with our guests and as such, are in the perfect place to make a great impression! We ask that you be friendly, upbeat and engaged when interacting with guests. Please refrain from using profanity, playing on your cellphone or chatting too long with friends. Treat your shifts like any other job and act professionally.
Sign In / Out
Volunteers at satellite events/venues must check in and out with our volunteer coodinator 30 minutes before their shift as well as when they end their shift
Every volunteer at the National Music Centre is asked to sign in at the Volunteer desk 15-20 minutes before their shift and sign out afterwards. If you do not do so, we will assume you have missed your shift.
Missed Shifts / Late Policy
Every volunteer is required to be on time, present and sober for their shifts. If a shift is missed, you risk forfeiting your entire deposit. If you miss one of your shifts due to an emergency, you must inform our volunteer coordinator. If you are more than half an hour late for your shift, you will be replaced. If you are not sober for your shift you will forfeit your deposit.
Please email Katie Kershaw at firstname.lastname@example.org for other questions
Katie Kershaw is a dedicated festival and events professional. Music has been an integral part of her life since a young age. Growing up on Vancouver Island, she studied piano up to the Royal Conservatory grade 9 level and was actively involved in concert band and choir groups. She is an alumna of the Thompson Rivers University Events & Conventions Management diploma program. After graduating from TRU, Katie worked as the Administration and Events Coordinator for the Kamloops Symphony, and coordinated fundraising events for the Kidney Foundation of Canada and Big Brothers Big Sisters. Now living in Nelson, this will be her third summer working as the Recruitment Coordinator for the annual Shambhala Music Festival in the West Kootenays region of BC. With a focus on human resources, Katie brings a wealth of first-hand experience in recruiting and coordinating volunteers. 2019 will be her first year attending and working at AEMCON. She is excited to be a part of this incredible conference and looks forward to establishing new relationships within the Canadian electronic music industry.