Volunteer Coordinator (Contract)

Duration of Responsibility: August 1 - November 30, 2019

On Site Availability Requirements: Nov 12 -17, 2019

Location Requirement: Calgary

Paid/Volunteer: Paid

Part Time, Escalating Contract, Work From Home + On Site

This contract position is one of the most vital positions in our organization. As the volunteer coordinator, you will be in charge of recruiting and managing our amazing volunteer team. As a community run & supported event, our volunteer team is often the first point of contact for conference goers, ticket holders, promoter partners and more. It’s vital for the flow of our event that the coordinator is well organized, passionate about the electronic community, loves high intensity events, and a great communicator.

Pre Conference, your duties are mostly reviewing volunteer applications, building volunteer job guides, and assembling the volunteer team. At the conference, you are responsible for the training and management of all volunteer staff.

We’re looking for someone with the following:

  • Experience working with Gmail, Google Drive, Google Docs, Google Sheets Dropbox, Microsoft Word, Microsoft Excel

  • Comfortable using Slack to stay up-to-date with important discussions

  • Great written and verbal communication abilities

  • Has experience collecting volunteer applications, reviewing volunteers, scheduling volunteers, training volunteers, working with volunteers

Your Responsibilities :

  • Reviews all volunteer applications and assembles our volunteer team

  • Manages all communications with volunteers

  • Regularly updates directors on volunteer requirements and statuses

  • Collects and manages volunteer deposits.  

  • Schedule all volunteers into required roles and shifts for the entire weekend.

  • Create and manage all volunteer communications before, during and after the conference.

  • Coordinates Volunteer briefings/training. Sends role requirements to each volunteer once selected. Runs volunteer training sessions during the conference to ensure volunteers are properly briefed.

  • Manage & communicate with Volunteer team leads to ensure all operations are running smoothly.

  • Appointing a “Second-In Command” senior volunteer to share shifts/spread physical burden

  • Report directly to AEMCON directors to find out what is required and ensure all operations are running smoothly.

  • This person needs to work a maximum of 10 hours per day and trade off shifts with volunteer team leads to ensure they are not overtaxed.

  • Supply a final volunteer contact list to AEMCON

  • Provides ticket refund report post-conference for AEMCON management.


If you are interested in applying for this position, please submit your resume & cover letter to info@albertaelectronicmusic.com with the email subject “Volunteer Coordinator”

About AEMCON.

The Alberta Electronic Music Conference (AEMCON) is a one-of kind experience for music producers, DJs, and those that work and create in the world of electronic music. We're a multi-day conference aimed at inspiring and elevating Canada's electronic music scene and the people that make it possible. Combining insight from international headliners, workshops by industry veterans, panel discussions, mixers, and night-life events, this event was created by music lovers for music lovers.

Our Vision

To create a globally respected, self-sufficient arts organization that consistently propels Western Canada’s Electronic Music community into the national and North American spotlight, provides regular world-class content to develop the local community, and advocates on behalf of the electronic music community to achieve political and community goals within Alberta.

Our Organizational Values

  • We strive to communicate promptly, clearly, and professionally at all times

  • We are biased towards action and “getting things done”

  • We have a commitment to self reflection and self-improvement in every part of our organization

  • We practice listening and understanding each other, before responding

  • We work collaboratively with community stakeholders wherever possible

  • We support Canadian arts organizations, venues, and entrepreneurs

  • We advocate for diversity, in all its forms, to be represented at our conference